POS Supply Solutions Blog

Thermal Paper: Paper Receipt Importance for Tax Preparation

Since April is Tax Prep month, that means you’ll be getting ready to do your taxes and and going through receipts from the last 12 months.

You may notice that some of your POS Thermal Receipts have faded over the year due to a combination of ultraviolet (UV) light sensitivity and extended exposure to office lighting.

The amount of fading depends a number of things including: the degree to which the image was originally developed, the individual product design, the intensity of the UV light, and the character of UV (percent of UV range in light source).

While many businesses already practice keeping a record of all their receipts, the IRS recommends you keep all receipts for 3 to 7 years depending on the Period of Limitations that apply to your situation.

So if you’ve already noticed some diminished images on your receipts, here are some pointers on how to keep them clearly visible over the next 7 years.

Properly Storing Your Thermal Receipts for Taxes

Thermal printed receipts should be stored in a dark place at a relative humidity between 45% and 65% and a room temperature below 77°F (25°C). If these conditions are met and the recommended equipment is used to create the thermal documents, the images should remain legible for at least five to seven years without much issue.

In addition to UV light, exposure to the following materials may lead to image degradation and should therefore be avoided: